DOPT issues important LTC Guidelines for Central Government Employees

1. Please  ensure  that  you  have  applied  for leave  and  submitted  the  completely   filled self­ certification  form to your Administration  before the LTC journey  is undertaken.

Format of Self- Certification which has to be submitted to Leave Sanctioning Authority

1. Sh./ Smt.                                                          (Name of the Govt. servant) wish to confirm that I am availing                                      (Home Town / Any Place in India) LTC in respect of self/ family member(s) for the block year                       to visit                             . (Place of visit) during                                         (dates of journey).  It  is stated that I or the family member for whom I wish to avail LTC has/have not availed of the same before in the present block.

2. Particulars of members of family in respect of whom the Leave Travel Concession is being claimed are as under:

Name(s)                    Age      Relationship with the Govt. servant

2.  Please check  the eligibility  before  applying  for LTC. LTC to Home Town  can be availed once in a block of two years and LTC to Any Place in India may be availed once in a four year block.   If not availed  during  these  blocks,  the LTC  may also  be availed  in the first year of the following  block.

3.  Please  note that  the current  two  year block  is 2016-17  and the current  four year block is 2014-17.

4.  In case of fresh recruits,  LTC to Home Town  is allowed  on three occasions  in a block of four years and to any place in India on the fourth occasion.  This facility  is available to the fresh  recruits   only  for  the  first  two  blocks  of  four  years  applicable   after  joining  the Government   service  for  the  first  time.  (For  details,  please  refer  to  DoPT’s   O.M.  No.
3101117/2013-Estt.(A-IV)   dated 26.09.2014  available  on ‘’    «  ‘OMs& Orders’«     ‘Frequently  Asked  Questions  (FAQs) on LTC entitlements  of a Fresh Recruit’)

5. A Fresh  recruit  may  at  his  option  choose  to  avail  LTC  under  the  normal  LTC  rules as entitled  to other  regular  Government  employees  subject  to the condition  that he/she will have to forego  his/her  eight  years  LTC entitlement.  It may be noted  that the option once exercised  shall  be  treated  as  final  for the  initial  eight  occasions  of  LTC  and  the  fresh recruit shall not be allowed  to change it in a later stage.

6. The  retiring  Government   employees   are  eligible  to  avail  LTC  as  per  their  entitlement provided  that  the  return  journey   is performed  before  his date  of  retirement.   LTC is not allowed after retirement.

7. Journeys  on LTC  are to be undertaken  in the entitled  class of the Government  servant in public/Government   mode of transport.

8. Travel by private  modes  of transport  is not allowed  on LTC, however,  wherever  a public transport  is not available,  assistance  shall be allowed  for the private transport  subject to the certification   from  an  Appropriate   Authority  that  no  other  public/Government    mode  of transport  is available  for that particular  stretch  of journey  and these  modes  operate  on a regular    basis    from    point    to    point    with    the    specific    approval     of    the    State Governments/Transport    authorities  concerned  and are authorised  to ply as public carriers.

9.  If  a  Government   servant  travels  upto  the  nearest  airport/  Railway  station  by authorized mode  of transport  and  chooses  to complete  the journey  to the declared  place  of visit by ‘own  arrangement’   (such  as personal  vehicle or private  taxi etc.), if the public  transport  is already available  in that part, then he may be allowed  the fare for the journey  performed  by authorised  mode of transport.  This will be subject to the undertaking  from the Government employee  that he has actually  travelled  to the declared  place of visit and is not claiming the fare reimbursement   for the same.

10. Government  servant  may apply  for advance  for himself and/or his family  members sixty five  days  before  the  proposed   date  of  the  outward  journey   and  he/she is required  to produce  the tickets  within  ten days of the drawal  of advance,  irrespective  of the date of commencement  of the journey.

11. Reimbursement     under    LTC   scheme    does    not    cover    incidental     expenses    and expenditure   incurred    on  local  journeys.    Reimbursement   for  expenses  of journey  is allowed  only on the basis of a point to point journey  on a through  ticket over the shortest direct route.

12. The time limit for submission  of  LTC claim is :

  • Within three months  of completion  of return journey,  if no advance  is drawn;
  • Within one month  of completion  of return journey,  if advance  is drawn.

13. Government  officials  entitled  to travel by air are required  to travel by Air  India  only in Economy   Class  at  LTC-80   fare  or  less  unless  permitted  to do so  by any  general or specific provision.

14. Officers  not entitled  to travel by air may travel by any airlines,  however,  reimbursement in  such  cases  shall  be  restricted   to  the  fare  of  their  entitled. class  of  train  or  actual expense, whichever  is less.

15. In all cases  whenever  a Govt.  servant  travels  by air, he/she  is required  to book the air tickets  either  directly  through  the  airlines  or through  the  approved  travel  agencies  viz: Mis Balmer  Lawrie  &  Co.  Ltdl Mis Ashok  Tours  &  Travels  Ltdl IRCrC.   Booking  of tickets through  any other agency is not permissible.

16. Travel on tour packages  is not allowed,  except  in the case of tours conducted  by Indian Tourism  Development   Corporation   (ITDC) ,  State  Tourism   Development   Corporation (STDC)  and Indian  Railway  Catering  and Tourism  Corporation  (IRCTC).  In such cases, only the fare component  shall be reimbursable  provided  ITDC/STDC/IRCTC separately indicate  the  fare component  and certify  that the journey  was actually  performed  by the Government  servant  and his family  members  for which he is claiming  the Leave Travel Concession.

17. Please  ensure  that  your  LTC  claim  is as per the  instructions  to avoid  rejection  of your claim.

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